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Best AI Tools for RIAs
Short answer: Most RIAs start with an advisor-built notetaker (Jump or Zocks), an advisor CRM (Wealthbox or Practifi), and a compliance layer for marketing review and archiving (Red Oak, Smarsh). Independent RIAs that want custody plus software can look at Altruist.
An RIA's stack usually covers four jobs: capturing client meetings, tracking households in a CRM, keeping marketing and communications compliant, and running portfolios. Because RIAs pick their own vendors (no broker-dealer approval list), they can mix tools freely, so integrations matter more than any single feature.
Our picks for RIAs
1. Jump · Meeting notes & CRM notes
Built for financial services: meeting notes, follow-ups and CRM sync, from $100 per advisor/month on annual billing.
2. Zocks · Meeting notes & CRM notes
Notes without storing recordings on its Essentials plan, plus meeting prep and planning data entry; from $67/user/month billed annually.
3. Wealthbox · CRM & client follow-up
Advisor CRM with published plans from $59/user/month and an AI Notetaker add-on.
4. Practifi · CRM & client follow-up
CRMs for RIAs: configurable Naya from $135/user/month, or AI-native Sentir.
5. Red Oak · Compliance & marketing review
Advertising review and communications surveillance for RIAs and broker-dealers.
6. Smarsh · Compliance & marketing review
Capture, archiving and supervision of email, text and social communications.
7. Altruist · Portfolio analytics & proposals
Custody, trading, fee billing and reporting for independent RIAs, plus an AI assistant.
8. Kwanti · Portfolio analytics & proposals
Portfolio analytics and white-labeled proposals; a Single plan for independent advisors.
Prices at a glance
| Tool | Starting price | Free option | Details |
|---|---|---|---|
| Jump | From $100/advisor/mo | Free trial offered on the Meet plan. | Pricing details |
| Zocks | From $67/user/mo (annual) | None listed | Pricing details |
| Wealthbox | From $59/user/mo | Free trial offered. | Pricing details |
| Practifi | From $135/user/mo | None listed | Pricing details |
| Red Oak | Contact vendor | None listed | Pricing details |
| Smarsh | Contact vendor | None listed | Pricing details |
| Altruist | See vendor | None listed | Pricing details |
| Kwanti | From $195/user/mo | 14-day free trial; no credit card required. | Pricing details |
List prices from each vendor's website as of October 21, 2026.
What RIAs should check
- Does the notetaker write to the CRM you already use?
- How will AI-generated notes and emails be retained under your books-and-records process?
- Who reviews AI-assisted marketing before it's published under the SEC Marketing Rule?
- Can you export your data if you switch vendors?
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FAQ
What AI tools do RIAs use most?
Meeting notetakers, CRMs with AI features, compliance review tools and portfolio analytics are the common categories. Which specific tools fit depends on your size and the integrations you need.
Do RIAs need compliance approval for AI tools?
Your chief compliance officer should review any tool that touches client data or communications. Document the review and how outputs are retained.
What's the cheapest way for a small RIA to start with AI?
Free plans exist for general assistants (ChatGPT, Claude, Gemini) and some notetakers (Fathom's free plan, Otter Basic). Check firm policy before using them with client information.